View All

Refugee School Impact Contracts Manager

Filed in:
News

Overview

For three decades, School’s Out Washington (SOWA) has served a critical role to advance equitable expanded learning ecosystems in Washington state. We work to ensure high-quality afterschool and summer programs are available so all of Washington’s youth—and especially low-income youth and youth of color—can have the opportunities they deserve to thrive. SOWA is dedicated to building responsive community systems to support quality afterschool, youth development and summer programs for Washington’s children and youth ages 5 through young adulthood.

Position Summary

SOWA administers the Refugee School Impact Program, which is funded through multiple contracts with Washington State.  SOWA funds and subcontracts with school districts and community organizations to support refugee students’ academic performance and successful school integration.  The Refugee School Impact Contracts Manager will provide contracts management for the Refugee School Impact Program, including: contract monitoring and compliance, partnership supports, technical assistance for subcontractors, and reporting. Working in coordination with the Refugee School Impact Program Director to meet the deliverables of all Refugee School Impact contracts, the Refugee School Impact Contracts Manager will play an integral role in the implementation of the Refugee School Impact Program, helping to ensure that schools districts and community organizations provide refugee youth with holistic and responsive supports.  This position is made possible through contracts that are currently secured through September 2024. This position could be extended beyond that time if contracts are renewed.

Reports to:  Refugee School Impact Program Director

Location:  625 Andover Park West, Tukwila, Washington. This is a hybrid position. Some of the job duties are required to be performed onsite at SOWA’s Tukwila office, hence candidates must reside within a reasonable daily commuting distance to Tukwila, Washington. Some duties can be done remotely. 

RESPONSIBILITIES:

Ensure Contract Compliance and Efficient Subcontractor Management Systems

  • Draft subcontractor contracts to comply with state and federal requirements;
  • Support contracting paperwork and processes for all funded programs;
  • Develop and implement comprehensive and efficient systems to manage contract and data information;
  • Work with funded programs to ensure timely submission of paperwork;
  • Review corresponding contract paperwork to ensure compliance and accountability;
  • Identify and resolve compliance issues to support subcontractors in meeting contracting requirements;
  • Create and track payment schedule, and ensure contract deliverables have been met before issuing payments;
  • Schedule, conduct and write reports for monitoring site visits to funded programs;
  • Provide thought partnership to the evaluation team;
  • Develop draft reports for Director review and submission;
  • Develop project content and materials for website and other communications;
  • Co-develop and co-facilitate presentations to disseminate lessons learned.

Support Subcontractors to Be Successful

  • Serve as the point of contact for funded programs;
  • Develop and maintain strong partnerships with subcontractors;
  • Provide technical assistance to subcontractors;
  • Support subcontractor capacity-building, as needed;
  • Coordinate, support, and develop materials for subcontractor convenings, as needed.

Award Process Management

  • Develop Request for Proposals (RFP) materials;
  • Serve as the point of contact for application inquiries and provide technical assistance to applicants;
  • Create presentation materials and present at RFP Informational Sessions.

Other Responsibilities

  • Keep abreast of needs, issues, best practices, emerging trends and research related to refugee youth and families. Strategize ways to implement new trends within the context of current and future work.
  • Support special projects as assigned;
  • Participate in staff and project meetings;
  • Serve as an ambassador for the organization, formally and informally;
  • Commitment to working toward racial equity through undoing institutional and structural racism and openness to engaging in challenging conversations that center racial equity;
  • Commitment to addressing racism, sexism, heterosexism and other discriminatory practices;
  • Perform other duties as assigned.

QUALIFICATIONS AND COMPETENCIES

  • Three to five years of management experience in contracts management;
  • Bachelor’s degree or equivalent education or additional work experience preferred, in social service, public administration, education, child and youth development, or related field;
  • High level of attention to accuracy and detail;
  • Curiosity and orientation towards improving systems and solving problems;
  • Experience structuring one’s work to meet contract requirements;
  • Demonstrated ability to meet deadlines;
  • Ability to grasp new knowledge and approaches and to quickly become an expert in new skills;
  • Knowledge of equity and social justice principles and practices;
  • Knowledge and/or lived experiences and connections to refugee and BIPOC communities preferred;
  • Excellent communication skills and positive customer service abilities;
  • Proficient in MS Word, Excel, PowerPoint;
  • Must be able to independently travel between work-related appointments;
  • Must be able to work a flexible schedule, including some evening and weekend work;
  • Competencies: Adaptability, strong attention to detail, initiative, analytical thinking, decision making, collaboration/partnership, achieving measurable results, and racial equity.

HOURS AND EMPLOYMENT STATUS

  • 40 hours per week, Monday-Friday. Fair Labor Standards Act (FLSA) Classification: Exempt.
  • Starting salary range: $64,000-$78,000, depends on experience.
  • Eligible for Full Benefits – Benefit package includes medical, dental, vision, long-term disability, 403b retirement savings plan, and generous paid time off.
  • In accordance with COVID-19 safety practices, School’s Out Washington has a COVID-19 Vaccination Policy, and all new hires need to be fully vaccinated prior to their first day of employment or have an approved reasonable accommodation (based on a documented disability or sincerely held religious belief) exempting them from the requirement. Individuals are considered fully vaccinated against COVID-19 two weeks after they have received the second dose in a two-dose series vaccine or two weeks after they have received a single-dose vaccine.

School’s Out Washington is an Equal Opportunity Employer. School’s Out Washington has a commitment to addressing racism, sexism, heterosexism and other discriminatory practices and a commitment to working toward racial equity through undoing institutional and structural racism. Women, People of Color, and LGBTQ individuals are encouraged to apply.

HOW TO APPLY

Interested candidates should send their resumes and cover letters as one document to jobs@schoolsoutwashington.org with the subject line “Refugee School Impact Contracts Manager.” Applications without cover letters will not be considered. Cover letters should be no more than 2 pages and should outline how your professional background, experience, interests, and passions specifically correlate to the position and SOWA’s mission and work.

Applications received by 5:00 PM (PST) on August 18, 2023 will receive full consideration. Applications will continue to be accepted after this date. However, preferential consideration is given to those submitted by August 18, 2023. The announcement will remain posted until the position is filled.